Tip of the Day - The Importance of Administration

The bid process is an administration heavy one that can end up miring your time in portals, forms and box ticking.  Unfortunately this is a necessary evil in the world of bids, but one that should be dealt with appropriately and in a time-efficient manner.

If possible, have yourself an administrator for your bid team.  If you aren’t a big organisation / team, have the administrator double-up with another team.  Having this resource should in theory be able to make the best use of your team’s time and be able to concentrate on creating good bids.

Tasks I would recommend the administrator deals with includes:

·         Management of all bid portals and forwarding on of messages through this

·         Uploading, printing and packaging all finished bids

·         Arranging couriers as needed

·         Taking minutes at meetings

·         Filling in basic details on PQQs

It may be beneficial for the long-term if the administrator role is a training role.  The person you take on could eventually develop in to becoming a bid writer, with more responsibility given to them over time depending on their ability.